Shipping agency
Shipping agency, from enquiry to final disbursement.
The enquiry lands in the inbox and Muvik drafts the PDA. As vendor bills arrive they are placed on the job card. The Statement of Fact is written as events are logged, and every payment in and out is matched. Your operator verifies each step.
For port agents and husbandry agents handling vessel calls on behalf of owners and charterers.
| Line | Buy | Sell |
|---|---|---|
| A. Port expenses | ||
| Pilotage in / out | 4,200.00 | 4,200.00 |
| Tug hire × 2 | 9,650.00 | 10,400.00 |
| Launch boat | 1,200.00 | 1,500.00 |
- 04:30Pilot on board
- 05:12First line ashore
- 05:40All fast, berth 12
- 06:00NOR tendered
- 07:15Commenced discharge
A port call, hour by hour.
Left column: what happened on the call. Right column: what Muvik did with it, and what the operator verified.
- Mon 09:10Enquiry received from Blue Wide ShippingDraft enquiry ENQ20260001 created from the email, vessel and ETA read
- Mon 10:30PDA sent, revision 1Port expenses computed from the tariff by GRT, agency fee and launch lines added
- Mon 15:05Principal accepts PDAJob VA20260001 opened, job card created with quoted figures on every line
- Tue 04:30Pilot on boardSOF row logged from WhatsApp, time sheet starts
- Tue 05:40All fast, berth 12SOF row logged
- Tue 06:00NOR tenderedSOF row logged, laytime clock noted
- Tue 07:15Commenced dischargeSOF row logged
- Tue 11:20Tug invoice arrives by emailRead and placed on line A2, buy figure replaced, line marked booked
- Tue 15:42Completed dischargeSOF row logged, SOF and time sheet PDFs generated for signature
- Wed 08:00Vessel sailsJob card closed, FDA drafted from actual buy figures, receivable raised
What you hand over, and what comes back.
You hand over
- The ops inbox where principals send enquiries
- Port tariffs and your vendor price lists
- Vendor invoices as they come in, by email or scan
- Who pays for what: principal, owner, charterer
Comes back
- A proforma disbursement account, sectioned A, B, C, ready to send
- A job card with buy, sell and P/L on every line
- A Statement of Fact and time sheet generated from the log
- Proforma and final invoices, credit notes, receipts
- Payables and receivables queues with vendor ledgers
Step by step.
- 01
Enquiry to PDA
The email is read into a draft: vessel, port, ETA, cargo. Port charges are computed from the tariff by GRT, NRT or tonnage. Agency fees and miscellaneous lines follow your price list. The PDA goes out as a PDF with a revision number.
- 02
The job card fills in as bills arrive
Each vendor invoice is read and placed on its line. Buy figures replace quoted ones. Lines tint as bills are booked, approved and paid, so the P/L is always the current one.
- 03
Statement of Fact, written as it happens
Type what just happened and press Log now. Pilot on board, first line ashore, NOR tendered, commenced discharge. The printed SOF and the time sheet generate from the log.
- 04
Money in, money out
Receipts are matched to invoices, vendor payments to bills. Vendor ledgers show what is owed to whom. A person presses send. Muvik never does.
In the module.
Used by
- Ocean Masters Logistics
- Straits Ship Services
- Far Eastern Services
- Quoting desk
- Enquiry pipeline, PDA composer, revisions, send and accept.
- Job card
- Buy / sell / P/L per line, bill-to per line, export to PDF.
- Statement of Fact
- Quick logger, arrival and departure conditions, SOF and time sheet PDFs.
- Vendor bills
- Read from PDF, attached to lines, approved, paid.
- Invoicing
- Proforma, final, credit note, receipt. Numbered series per kind.
- Payables and receivables
- Queues, vendor ledgers, payment proof attached.
- Documents and photos
- Port bills, packing lists, PO PDFs, photos, all on the job.
- Reports
- Calls, margins and outstanding balances by principal and port.
We come to your office and build it there.
- 01
Sit with the team
A week at your desk, finding the job nobody can hire their way out of.
- 02
Build into the flow
Your tariffs, rate cards, numbering series and templates go in. Where the flow needs a module that does not exist yet, we build it.
- 03
Run it with a person on the last step
Live in weeks. Every draft waits for someone to verify it. We keep building as the business changes.
Bring us your hardest week.
Send a week of the real thing: the inbox, the WhatsApp export, the log sheets, the vendor bills. Tell us the problem you can't hire your way out of. We come back with what Muvik read, what it drafted, and what we would build for you.